Privacy Policy

Introduction

Education Incites (dba EdIncites) values the privacy of visitors of this website. This privacy policy is intended to answer your questions about the practices applicable to our website, www.educationincites.com, as well as the data EdIncites maintains on behalf of teachers, administrators, school districts, counties, and other educational institutions (“Educational Organizations”) throughout the country.

EdIncites partners with Educational Organizations to provide tools to collect and analyze data about the students and education professionals in their school and/or district. Educational Organizations collect information about students and their guardians, teachers, and other district employees which is then stored and processed by EdIncites. The Educational Organization decides what information will be collected and processed. EdIncite’s privacy and data security practices regarding such information are governed by the contract entered into between EdIncites and the Education Organization and applicable law.

For details regarding the information your Educational Organization collects and the use of such information, please contact your Educational Organization directly. This Privacy Policy does not cover the practices of companies that EdIncites does not own or control, or individuals who are not employed by EdIncites.

If you have any questions or concerns about this Privacy Policy, please Contact Us.

Information Collected Directly from You

Information Collected from Our Website

Although you can visit our website without telling us who you are, when you access our website, our servers automatically gather information from your browser, such as your IP Address. Your IP address is a unique number assigned to your computer or device by your Internet Service Provider (ISP). Collecting IP addresses is a standard practice and is generally done automatically. Our servers may also track additional information, including but not limited to the pages of our Website that you visit, the browser you are using, the operating system of your computer or mobile device, and the way you interact with our services.

EdIncites may, from time to time, use a third-party service, such as Google Analytics, to collect and analyze this type of visitor data. We use this information for a number of purposes, including calculating usage levels, diagnosing server issues, improving our website and services to better accommodate user patterns, and detecting and diminishing security threats.

Cookies and Web Beacons

We also use other automated collection tools, such as “cookies” and “web beacons”, to gather information from you and your computer while you are visiting our website. A cookie is a small file stored on your computer that lets us know whether you’ve visited our website or accessed our services before as well as your navigation experience during your visit. Our cookies do not contain or capture personal information. We use cookies to facilitate your access to our services, to enhance your experience, to increase security, and to recognize your computer or device. Cookies allow us to collect statistical information about the usage of our services and website to improve functionality and design. Most browsers automatically accept cookies, but you can usually adjust your browser’s settings to decline cookies or otherwise modify your browser’s interactions with cookies. If you choose to disable cookies, it is possible that some of our services’ features may not function properly.

On our public-facing webpages, including this one, we collect anonymous usage data to help us understand how visitors interact with our site. If you contact us through a webform, we may link this information to you personally.

Credentialed Site

Districts who utilize our software will have a dedicated web domain. We do not store or share any information outside the scope necessary for the function of the application. Cookie and third-party data sharing information is listed below.

Cookies

EdIncites uses cookies to collect anonymous usage data to help improve our product, plus encrypted session data which allows allow our application to know who you are and respond appropriately.

Third-Party Data Sharing

The following third-party software helps us collect anonymous usage data to help improve our product. Additional third-party software, including other applications that interact with EdIncites, are utilized when there is direct request from the customer.

Third-Party	Use	Privacy Information
Google Analytics	We send Google Analytics anonymized data to help us understand what features and pages are used most, including user workflows.	Google Analytics Cookie Usage
NewRelic	We send NewRelic anonymized data to help monitor server health.	New Relic Data Security

Email Marketing

Email marketing sent by EdIncites may contain web beacons and other similar technologies to track the response rate to such communications. Web beacons (also known as pixel gifs, pixel tags, clear gifs, third-party pixels, or targeting pixels) are small graphics with a unique piece of identifying code, similar to a cookie, used to track the online movements of a web user or to access previously set cookies. These tools are used in email communications to determine whether messages have been opened or otherwise acted upon.

Do Not Track

Our services and website do not respond to your browser’s “do-not-track” signals or comparable mechanisms.

Correspondence Received by EdIncites

Individuals may correspond directly with EdIncites through our “Contact Us” link or through other supplied contact information. Any personal information submitted through such channels will be used only to respond to such communications.

Children under the Age of Thirteen

EdIncites does not knowingly collect information about children under the age of thirteen through this marketing website. Student information for our credentialed district applications store and collect data as noted below.

Information Stored on Behalf of Educational Organizations

EdIncites and the services it provides to Educational Organizations comply with applicable provisions of law, including the Family Educational Rights and Privacy Act (“FERPA”) and equivalent state laws.

Student and Teacher Information

Your Educational Organization uses EdIncites’ services to assist with the administration of school-related activities and to provide a streamlined way to collect, organize, access and report your information for educational purposes. These uses are specific to each Educational Organization and are governed by the contract between EdIncites and your Educational Organization.

The data your Educational Organization stores on EdIncites’ systems may include the following information about students and their guardians:

• Demographic information including name, mailing address, email address and date of birth
• Student education records including your student’s grades, class enrollment and behavioral records
• System usernames and passwords.

In addition to student/guardian information, EdIncites also stores data provided by Educational Organizations related to teachers and other school employees, such as:

• Demographic information including the individual’s name, address, email address and date of birth
• The individual’s ethnicity
• Credentials obtained and the granting institution
• Information about the individual’s employment with the Educational Organization
• System usernames and passwords

Your Educational Institution determines the information collected, maintained and processed using EdIncites’ services. If you have any questions regarding the collection, storage and use of the information your Educational Institution shares with EdIncites, please contact your Educational Institution directly.

Disclosure to Third Parties

The disclosure of information stored on behalf of Educational Organizations is governed by the contract between EdIncites and each individual Educational Organization. Except for the ways outlined in this Privacy Policy, we will not disclose the information described in this section to any third party unless we believe that such action is necessary to (a) comply with a court order or other legal process served on us or assist government enforcement agencies; (b) investigate or prevent suspected illegal activities or protect the security and integrity of EdIncites; (c) enforce this Privacy Policy, our Terms of Service, or other binding agreements such as the contract between EdIncites and your Educational Organization; (d) take precautions against liability, investigate or defend against any third-party claims or allegations; or (e) exercise or protect the rights, property, or personal safety of EdIncites, its employees, customers, or others.

EdIncites only shares information in the ways described in this Privacy Policy. We never sell student records or other user information to third parties. EdIncites stores such information in locations outside its facilities, such as on servers co-located with third-party hosting providers or with secure cloud-storage services.

As we grow, we may buy or sell assets or business divisions. Generally, the information stored on our systems would be transferred in such a transaction. We may also transfer or assign such information in the course of business combinations, including but not limited to mergers, divestitures, or dissolution. In the event of such a transaction, any successor entity that acquires your information will continue to be subject to the terms and conditions of this Privacy Policy.

Review or Deletion of Records Maintained by EdIncites

Parents, legal guardians, or students who have reached 18 years of age may review the student’s education records and correct erroneous information. To review or update your information to ensure its accuracy or to correct any errors and omissions, please contact your Educational Organization directly.

Requests sent to EdIncites seeking a copy of such records or demanding that EdIncites modify or delete any records that it maintains will be forwarded directly to the appropriate Educational Organization. Please note that even when records are modified or deleted from EdIncites’ active databases, copies may remain in data backups as necessary to comply with business or regulatory requirements.

How Your Information is Protected

Whether collected directly from our website or maintained on behalf of your Educational Organization, protecting the privacy of your information is important to us. We take security measures—physical, electronic and procedural—to help defend against the unauthorized access and disclosure of your information. In addition to the restrictions discussed in this Privacy Policy, our employees are required to comply with information security safeguards, and our systems are protected by technological measures to help prevent unauthorized individuals from gaining access. The specific measures EdIncites takes to secure your information are defined by the contract between EdIncites and your Educational Organization. These measures meet or exceed the requirements of applicable federal and state law. EdIncites’ employees are trained to observe and comply with applicable federal and state privacy laws in the handling, processing and storage of your information.

Despite these precautions, no system can be completely secure and there remains a risk that unauthorized access or use, hardware or software failure, human error, or a number of other factors may compromise the security of your information.

Information stored by EdIncites on behalf of Educational Organizations is retained for educational purposes, and ultimately disposed of, pursuant to the contract between EdIncites and the Educational Organization.

Updates to Policy

We may update or modify this Privacy Policy to reflect changes in the way EdIncites maintains, uses, shares or secures your information. Please check this policy each time you visit the website or interact with our systems to ensure that you are aware of any revisions. Any changes to this Privacy Policy will become effective when we post the revised Policy to our website. Your use of the website or any EdIncites systems following these changes means that you accept the revised Privacy Policy and agree to be bound by its terms and conditions.

Contact Us

If you have questions about this Privacy Policy, please contact us by email, telephone or postal mail:

Email: contact@educationincites.com

Phone: 833-543-3970

Address:
Education Incites
191 N. Wacker Drive
Suite 800
Chicago, IL 60606