EdIncites partners with Educational Organizations to provide tools to collect and analyze data about the students and education professionals in their school and/or district. Educational Organizations collect information about students and their guardians, teachers, and other district employees which is then stored and processed by EdIncites. The Educational Organization decides what information will be collected and processed. EdIncite’s privacy and data security practices regarding such information are governed by the contract entered into between EdIncites and the Education Organization and applicable law.
Information Collected Directly from You
Information Collected from Our Website
Although you can visit our website without telling us who you are, when you access our website, our servers automatically gather information from your browser, such as your IP Address. Your IP address is a unique number assigned to your computer or device by your Internet Service Provider (ISP). Collecting IP addresses is a standard practice and is generally done automatically. Our servers may also track additional information, including but not limited to the pages of our Website that you visit, the browser you are using, the operating system of your computer or mobile device, and the way you interact with our services.
EdIncites may, from time to time, use a third-party service, such as Google Analytics, to collect and analyze this type of visitor data. We use this information for a number of purposes, including calculating usage levels, diagnosing server issues, improving our website and services to better accommodate user patterns, and detecting and diminishing security threats.
Cookies and Web Beacons
On our public-facing webpages, including this one, we collect anonymous usage data to help us understand how visitors interact with our site. If you contact us through a webform, we may link this information to you personally.
Districts who utilize our software will have a dedicated web domain. We do not store or share any information outside the scope necessary for the function of the application. Cookie and third-party data sharing information is listed below.
Third-Party Data Sharing
The following third-party software helps us collect anonymous usage data to help improve our product. Additional third-party software, including other applications that interact with EdIncites, are utilized when there is direct request from the customer.
|Google Analytics||We send Google Analytics anonymized data to help us understand what features and pages are used most, including user workflows.||Google Analytics Cookie Usage|
|NewRelic||We send NewRelic anonymized data to help monitor server health.||New Relic Data Security|
Email marketing sent by EdIncites may contain web beacons and other similar technologies to track the response rate to such communications. Web beacons (also known as pixel gifs, pixel tags, clear gifs, third-party pixels, or targeting pixels) are small graphics with a unique piece of identifying code, similar to a cookie, used to track the online movements of a web user or to access previously set cookies. These tools are used in email communications to determine whether messages have been opened or otherwise acted upon.
Do Not Track
Our services and website do not respond to your browser’s “do-not-track” signals or comparable mechanisms.
Correspondence Received by EdIncites
Individuals may correspond directly with EdIncites through our “Contact Us” link or through other supplied contact information. Any personal information submitted through such channels will be used only to respond to such communications.
Children under the Age of Thirteen
EdIncites does not knowingly collect information about children under the age of thirteen through this marketing website. Student information for our credentialed district applications store and collect data as noted below.
Information Stored on Behalf of Educational Organizations
EdIncites and the services it provides to Educational Organizations comply with applicable provisions of law, including the Family Educational Rights and Privacy Act (“FERPA”) and equivalent state laws.
Student and Teacher Information
Your Educational Organization uses EdIncites’ services to assist with the administration of school-related activities and to provide a streamlined way to collect, organize, access and report your information for educational purposes. These uses are specific to each Educational Organization and are governed by the contract between EdIncites and your Educational Organization.
The data your Educational Organization stores on EdIncites’ systems may include the following information about students and their guardians:
- Demographic information including name, mailing address, email address and date of birth
- Student education records including your student’s grades, class enrollment and behavioral records
- System usernames and passwords.
In addition to student/guardian information, EdIncites also stores data provided by Educational Organizations related to teachers and other school employees, such as:
- Demographic information including the individual’s name, address, email address and date of birth
- The individual’s ethnicity
- Credentials obtained and the granting institution
- Information about the individual’s employment with the Educational Organization
- System usernames and passwords
Your Educational Institution determines the information collected, maintained and processed using EdIncites’ services. If you have any questions regarding the collection, storage and use of the information your Educational Institution shares with EdIncites, please contact your Educational Institution directly.
Disclosure to Third Parties
Review or Deletion of Records Maintained by EdIncites
Parents, legal guardians, or students who have reached 18 years of age may review the student’s education records and correct erroneous information. To review or update your information to ensure its accuracy or to correct any errors and omissions, please contact your Educational Organization directly.
Requests sent to EdIncites seeking a copy of such records or demanding that EdIncites modify or delete any records that it maintains will be forwarded directly to the appropriate Educational Organization. Please note that even when records are modified or deleted from EdIncites’ active databases, copies may remain in data backups as necessary to comply with business or regulatory requirements.
How Your Information is Protected
Despite these precautions, no system can be completely secure and there remains a risk that unauthorized access or use, hardware or software failure, human error, or a number of other factors may compromise the security of your information.
Information stored by EdIncites on behalf of Educational Organizations is retained for educational purposes, and ultimately disposed of, pursuant to the contract between EdIncites and the Educational Organization.
Updates to Policy
191 N. Wacker Drive
Chicago, IL 60606